JOB TITLE:               Finance/Office Administrator

REPORTING TO:      Finance Manager

DATE:                       Applications to be received by 31 Oct 2011

SALARY:                   £14,000-17,000 Full time or pro rata for 20 hrs a week

Job Ref:                    20110916-RL

Pelagian, a small and busy marine management and consultancy company based in Wiltshire, is looking for a finance / office administrator to join the team and assist in the smooth running of its head office.

Required Skills and Experience:

The ideal candidate will have an understanding of the basic principles of finance, including working in different currencies, and ideally have previous office based experience in an administrative and/or an office support role. They will be customer and supplier focused- working successfully with these two groups to ensure smooth operation and successful delivery of information and outcomes.

Pelagian works world and year round for international clients, so the right candidate will need the ability to work under pressure and to deadlines. The candidate should have GCSE Maths and English Grade C and above (or equivalent), be IT literate to intermediate level with Microsoft Office products and ideally have previously used SAGE (although training can be given if they have not).  The post can be full or part time.  Part time work will be finance focussed.

Key Responsibilities:

Finance aspects:

• Undertake multi –currency invoice production and issue, as well as invoice reconciliation.
• Manage the verification and recharging to the client of both contractor and employee expenses
• Be responsible for checking and ensuring proper authorisation is received for creditor invoices
• Enter data onto SAGE

Office aspects:

• Manage the data entry and reconciliation of employee credit cards
• Be the initial point of contact for office telephone enquiries
• Undertake general office support, stationery management and filing
• Assist consultants in report production and issue to clients when required

Personal Attributes

The ideal candidate will have a welcoming telephone manner with good communication skills, and have the ability to work as part of a team. The successful candidate will be diligent and accurate with significant attention to detail. They should be numerate, discrete in handling sensitive information (this might be financial, personal, or commercial), and have good organisational skills, including a proactive approach to improving processes.  Finally,  they should have a flexible approach to work and possibly working hours, by agreement, on occasions to support short time project needs.

For more information regarding this post and how to apply, please click here